Book appointments while you work
Your AI assistant schedules appointments on the phone – directly into your calendar, fully automatic.
Personal contact is irreplaceable. That's why Vokaro only steps in when you really can't answer. The AI assistant takes calls and automatically books appointments in your calendar, so you can personally speak with the customer later. Integration with Google Calendar, Outlook, Calendly, Treatwell, Doctolib, and practice management software.
The problem with manual scheduling
Every call for scheduling interrupts your actual work.
Interruptions during work
Hairdressers have to pause the cut, doctors the examination, tradespeople the repair – just to note down an appointment.
Double bookings and errors
Between phone and calendar, mistakes happen. Appointments are entered incorrectly or overlooked.
Lost new customers
Those who can't get through book elsewhere. 80% of callers who reach voicemail never call back.
How automatic appointment booking works with Vokaro
From call to calendar entry in under 60 seconds – fully automatic.
Call is answered
Vokaro answers after 2 seconds with your company name and asks about the appointment request.
Calendar is checked
The AI accesses your calendar and finds suitable available time slots.
Appointment is suggested
The caller receives 2-3 specific appointment suggestions and chooses the suitable one.
Confirmation is sent
The appointment appears immediately in the calendar, customer receives confirmation by email or SMS.
The result
From call to confirmed appointment – faster than any manual booking.
Real-time calendar sync automatically prevents overlaps.
Appointments are booked at night, on weekends, and on holidays.
Ideal for these industries
Frequently asked questions
Does Vokaro answer immediately or do I have time to pick up?
Vokaro waits. Only after 10-15 seconds of ringing or outside your business hours does the assistant answer. Personal contact always has priority.
Which calendars does Vokaro work with?
Vokaro integrates with Google Calendar, Microsoft Outlook, Apple Calendar, Calendly, and industry-specific systems like Treatwell, Doctolib, Shore, and most practice management systems.
What happens if no appointment fits?
Vokaro offers alternatives or takes contact details so you can call back. No caller is lost.
Can Vokaro also reschedule or cancel appointments?
Yes. Existing customers can reschedule or cancel their appointments by phone. Vokaro updates the calendar automatically.
Never miss an appointment again
Start automatic appointment booking now.
No-obligation consultation · GDPR-compliant · Made in Germany