Can Vokaro access our practice management software?

Vokaro integrates with popular dental software like Dentrix, Eaglesoft, and Open Dental via calendar sync and API connections. Appointments booked by Vokaro appear directly in your schedule.

How does it handle emergency calls?

Dental emergencies like severe pain, swelling, or trauma are immediately flagged. Vokaro captures details and can call or text the on-call dentist directly.

Can it answer insurance questions?

Yes. You provide the list of accepted insurance plans and common coverage questions. Vokaro answers accurately based on the information you provide.

What about new patient intake?

Vokaro can collect new patient information, explain first visit procedures, and schedule the initial appointment – all before the patient arrives.

Does it work for specialist practices?

Yes. Orthodontists, periodontists, oral surgeons – Vokaro adapts to your specialty with customized scripts and appointment types.

How do patients react to AI?

The voice is natural and professional. Most patients appreciate the immediate response and easy booking. Those who prefer a human can always be transferred.

UpdatedSeptember 14, 2026

AI Phone Assistant for Dental Practices

Free Your Front Desk

The AI Phone Assistant for Dental Practices

Your front desk shouldn't spend half their day on routine calls. Vokaro handles appointment scheduling, reschedules, and common questions so your team can focus on patients in the office.

40-60

Calls/day typical

~1 week

Setup time

24/7

Available

Experience the AI assistant live

Select industry

No signup · Free · 2 min demo

Try: "Do you have any appointments available next Tuesday?"

Max 2 min
per demo

GDPR
compliant

Real AI
voice

Platz 1

Zahnmedizinische Fachangestellte sind der Beruf mit dem größten Fachkräfteengpass in Deutschland — von rund 1.200 ausgewerteten Berufen.

Quelle: Bundesagentur für Arbeit, Fachkräfteengpassanalyse · Engpass-Ranking über rund 1.200 Berufe · Stand: 2024

Do You Know This Problem?

The typical challenges for Dental Practices when it comes to phone availability.

47%

Patient Preference Study

53% of patients prefer online booking

But phone calls still dominate. 47% still call, and missed calls mean missed appointments and lost revenue.

$200+

Dental Practice Economics

$200 average new patient value

Each missed call from a potential new patient could represent $200+ in immediate treatment and thousands in lifetime value.

23%

Healthcare Call Study

23% of calls go to voicemail

During busy hours, nearly a quarter of calls reach voicemail. Most callers don't leave messages – they call another practice.

Common problems for Dental Practices

Phone ringing non-stop, yet nobody gets through

Why dental practices miss 40% of all calls despite having front desk staff.

Dental practices receive an average of 80 to 120 calls per day, with about 40% of callers giving up because the line is busy or rings too long (ADA Practice Survey). An AI phone assistant like Vokaro works alongside your front desk and catches calls that would otherwise be lost. It books appointments, answers questions about office hours, and routes urgent cases, for $129 per month.

80-120

calls per day in an average dental practice

ADA Practice Survey 2024

40%

of callers can't get through during peak times

Dental Practice Management Study 2025

$180

average revenue per new patient in the first year

ADA Revenue Statistics

Monday, 8:15 AM at the dental practice

The weekend is over and the phone won't stop ringing. Sarah at the front desk takes a call while three patients stand in front of her. Two callers hear a busy signal. One of them has had a toothache for two days and calls the next practice on the list. The other wanted to book a cleaning, they forget about it and never call back.

Your second front desk team that never calls in sick

1Parallel call answeringWhen your front desk is busy, Vokaro steps in and takes the call professionally. No more busy signals.
2Book appointments directlyVokaro sees your practice calendar and books checkups, cleanings, or initial consultations directly into open slots.
3Answer routine questionsOffice hours, directions, insurance accepted: Vokaro answers the most common questions immediately.
4Prioritize pain patientsFor acute complaints, Vokaro captures the symptoms and routes the call as urgent so the patient gets a quick appointment.

Does Vokaro replace my receptionist?

No. Vokaro supplements your team and catches the calls that can't be answered during peak times, lunch breaks, or after hours. Your front desk remains the first point of contact.

Can Vokaro work with my practice management software?

Vokaro integrates with common practice management systems and calendar tools. Appointments are synced directly, preventing double-bookings.

What about patients with medical questions?

Vokaro does not provide medical advice. For health-related questions, the assistant documents the concern and forwards it to your practice team. Only organizational questions are answered directly.

Empty chairs cost you $30,000 a year

How appointment cancellations and no-shows financially burden your practice, and what you can do about it.

Dental practices lose an average of 15-20% of booked appointments to cancellations and no-shows, equaling up to $30,000 in lost revenue per year (ADA Practice Statistics). An AI phone assistant reduces these losses by automatically sending appointment reminders, accepting cancellations by phone, and immediately offering freed slots to patients on the waitlist.

15-20%

of appointments are lost to cancellations or no-shows

ADA Practice Analysis 2024

$30,000

lost revenue per year from appointment gaps

Dental Economics Revenue Study

60%

fewer no-shows with automatic appointment reminders

BMC Health Services Research

Friday, 7:50 AM, ten minutes before the office opens

Dr. Miller checks the day's schedule: 28 appointments, tightly packed. At 8:03 AM, the first cancellation call. At 8:20 AM, the 9 o'clock patient doesn't show and doesn't call. By noon, three appointments have fallen through, 90 minutes of downtime. The front desk tries to find replacements on the side but can't fill two of the three gaps in time.

Detect gaps, fill them, prevent them

1Automatic remindersPatients are reminded 24 hours before the appointment and can confirm or cancel with a quick call.
2Capture cancellations immediatelyWhen a patient cancels, Vokaro accepts the cancellation and immediately releases the slot as available.
3Contact waitlist patientsPatients on your waitlist are automatically notified about the freed appointment and can book directly.
4Offer rebookingInstead of a simple cancellation, Vokaro offers the patient a new appointment right away, so they're not lost entirely.

How quickly can a freed appointment be refilled?

As soon as a cancellation comes in, Vokaro contacts patients on your waitlist. In most cases, the slot is refilled within 30-60 minutes.

Can patients also cancel by phone, not just online?

That's exactly the advantage. Many patients, especially older ones, prefer the phone. Vokaro accepts cancellations around the clock, even when the practice is closed.

How does the waitlist work?

You add patients who want a short-notice appointment. When a slot opens up, Vokaro calls these patients one by one and books the first one who confirms.

What do missed calls?

A large share of calls to small businesses go unanswered. Calculate your potential revenue loss based on industry averages. Illustrative example.

Your Situation

Select your industry and missed calls

Industry

Plumbers, electricians, painters, roofers

Missed calls per week12

1 call50 calls

INDUSTRY DATA

Avg. Order Value$450

Close Rate45%

New Customer Rate30%

Only 30% of calls are new customer inquiries – support, follow-ups etc. are already filtered out.

Illustrative example

Your annual revenue loss

—

— per month

—

lost customers/year

624

missed calls/year

With Vokaro

Vokaro/year$1,548

plus $390 one-time setup

Savings, year 1—

ROI (year 1)—

Hear how Vokaro answers your calls in 2 minutes:

Get this calculation as a PDF report

Your numbers, the office-service vs. Vokaro comparison, and a short setup checklist — free, by email.

Illustrative example based on industry averages for Skilled Trades, including the one-time setup fee in the first year. No guarantee, actual results may vary.

How Vokaro Helps

Concrete use cases showing how Vokaro supports Dental Practices day to day.

Use Cases

Appointment Scheduling

Patients can book cleanings, checkups, and consultations directly. Vokaro checks availability and confirms appointments.

Reschedules & Cancellations

Handle schedule changes automatically, reducing no-shows by immediately offering alternative times.

Insurance & FAQ

Answer common questions about accepted insurance, office hours, location, and new patient procedures.

Your Benefits

Reduce Front Desk Load

Free your team from routine phone calls. They can focus on patients in the office.

Capture After-Hours Appointments

Patients often call after work. Capture those bookings instead of losing them to voicemail.

Reduce No-Shows

Easy rescheduling means fewer missed appointments. Patients appreciate the flexibility.

Professional First Impression

Every caller is greeted professionally, regardless of how busy your office is.

ROI Example

5 captured new patients/month = $1,000+ additional revenue

40-60 calls/dayTypical Volume

$200-500 per missed new patientCost per Missed Call

Frequently Asked Questions

The most important questions about Vokaro for Dental Practices.

Works with Your Software

Vokaro integrates seamlessly with the tools you already use.

Google Calendar

Outlook

Calendly

Zocdoc

Related Resources

Guide

Ready to Never Miss a Call Again?

Get started with your own AI phone assistant for Dental Practices, typically within a week.

Call now

Free consultation · GDPR compliant · Made in Germany